Tuesday, March 29, 2011

You mean I have to keep that?

As an organization-obsessed accountant, there's one question I am asked over and over:  HOW LONG DO I HAVE TO KEEP THIS?
And the answer is...drum roll please...IT DEPENDS.
(Yeah, not what you want to hear, sorry.)

But don't worry, there are only 3 time periods you have to remember:  1 year, 7 years, and forever.
Keep for 1 Year
  • monthly bank and credit card statements (keep year-end summary!)
  • monthly/quarterly brokerage statements (reconcile to year-end forms before tossing!)
  • monthly mortgage statements (keep year-end summary!)
  • paycheck stubs (reconcile to year-end forms before tossing!)
Keep for 7 Years
  • W-2 and 1099 forms
  • year-end credit card statements
  • info pertaining to business expenses claimed on your tax return
  • annual mortgage statements
  • property tax info
  • info pertaining to any other tax-deductible expenses
  • alllllllllllllllll the back-up info to the tax returns you filed in the past 7 years
Keep FOREVER
  • annual tax returns
  • info pertaining to the purchase price of investments
  • home improvement records
  • receipts for major purchases (for as long as you own the item)
  • beneficiary designations

See?  That really wasn't so complicated.  Now go ahead and get rid of all the stuff you've been keeping
unnecessarily!

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